LP Graphics

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How to pin a file to the Recent Documents list in Word, Excel, PowerPoint, and Access that is frequently used.

1 Comment

By default, the Recent Documents list is generated automatically
by Word based on the documents that you open.
The list changes as you open different files.
However, if you frequently open a specific document,
you can pin it to the list.
By doing so, the document always remains on the
Recent Documents list until you remove it.

Click on the File Tab
to go to the Backstage View.
Click on Recent (You’ll notice that each document in the list has a pin icon beside it.)


Simply click the pin beside the document
or documents that you want to keep on the list.
Once you click the pin icon beside a document, the icon changes to a push pin.
Now when you want to open the document, simply select the document from the Recent Documents list.

Note: you can also increase the number of files on the Recent Documents list in Word 2010.

To increase or decrease the number of documents in the Recent Documents list:
Click on the File Tab
and select Word Options.
Click Advanced.

Find the section Display.
Beside the Show this number of Recent Documents option,
select the number of files you want Word to keep in the list.
Note, if you select zero, Word will not display any files in the list.

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Author: LPGraphics

LP Graphics cover all aspects of graphics, web designs, multimedia, video production, digital printing, 3D designs and animation.

One thought on “How to pin a file to the Recent Documents list in Word, Excel, PowerPoint, and Access that is frequently used.

  1. Do you know if there is a file on the local machine where the information for the pinned files is stored? It’s a pain when users get a new PC and have to re-tack their files.

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